The meeting was held at the Zak’s Diner restaurant in Stittsville, ON. The following people were present:

Name Call Sign Position MH Grid WCARC RAC
Bertrand Zauhar VE2ZAZ Secretary FN25bk Yes Yes
Lawrence Dobranski VA3IQ Vice President FN25 Yes Yes
Norman Siemens VE3NPP Member FN25 Yes Yes
Ray Perrin VE3FN Treasurer FN25dk Yes Yes
Wayne Getchell VE3CZO Director FN25dh Yes Yes
Mike Kennedy VA3TEC President FN25 Yes Yes
Karen Bryden VA3IGO Member FN25ag Yes Yes
Luc Pernot VE3JGL Member FN25ek Yes Yes

Opening

  • The meeting was opened by the President at 8:12 am.
  • The President delegated his meeting chair position to the Secretary for the duration of the meeting.
  • There were no visitors attending the meeting.
  • A quorum of members was present. The Special Meeting could thus take place.

Purpose of the meeting

Bert (VE2ZAZ) described the purpose of the meeting: This in-person Special Meeting was called to vote on the new Club Bylaws which, if adopted, would supersede the existing Club Constitution and Bylaws, and become our governing document.

Preamble

The members present thanked Norman (VE3NPP) for the time and effort he put in producing the new Bylaws. Norman thanked those who helped out with the exercise.

Vote on the Bylaws

  • The final draft document on which the vote would take place is titled “Draft Bylaws of West Carleton Amateur Radio Club - Last updated July 15, 2024.” The document was sent to the members by email on July 16th, 2024.
  • The members present were allowed to comment prior to holding the vote. There were no comments.
  • Norman (VE3NPP) moved that a vote be held on the above-described Bylaws document. Lawrence (VA3IQ) seconded the motion.
  • A show of hands vote took place. The members present voted unanimously in favor of the motion. The motion was carried.

Follow up actions

Bert (VE2ZAZ) will coordinate the following actions:

  • Norman (VE3NPP) will update the bylaws document to show as having been approved by the membership. He will then make the final Bylaws document available to the Officers.
  • The Bylaws will be posted on the Club website.
  • An official copy of the Bylaws will be sent to the Government of Ontario.

Adjournment

The Secretary observed that there was no further business. Norman (VE3NPP) moved that the meeting be adjourned. Lawrence (VA3IQ) seconded him. The meeting was adjourned at 8:20 am.